Office of the City Clerk

Community Outreach

Office

  • Physical Address:
  • 100 Military Plaza
    San Antonio, TX 78205 (Map)
  • Mailing Address:
  • Office of the City Clerk
  • P.O. Box 839966
  • San Antonio, TX 78283-3966
  • Phone
  • 210.207.7253
  • Fax
  • 210.207.7032
Email

The Office of the City Clerk supports local professional organizations, society's and special interest groups by speaking at events and hosting tours of the Municipal Archives & Records Facility. Below is a list of these events.

To request a tour and presentation from the City Clerk Leticia M. Vacek, submit your email request to Tina J. Flores or call (210)207-6993.

Event Date Organization
Alex Briseno Leadership Development Program 10/16/2015 Leticia M. Vacek, City Clerk provided a presentation on City Board and Commissions.
Latina Leadership Institute 08/21/2015 Leticia M. Vacek, City Clerk presented the Administrative Process for City of San Antonio Consideration regarding Boards & Commissions. The presentation was hosted by the San Antonio Hispanic Chamber of Commerce.
Records Management Training 07/24/2015 Provided Records Management Training for approximately 25 Records Liaisons with the City of San Antonio.
Records Management Training 07/23/2015 Provided Records Management Training for approximately 36 Records Liaisons with the City of San Antonio.
Ethics Information with a focus on Accountability in Government 07/20/2015 Provided Ethics Information for the San Antonio Council for International Visitors from Cameroon, Chile, Democratic Republic of the Congo, Dominican Republic, Namibia, Nauru, South Africa and Zimbabwe. Information provided included Financial Disclosure Reporting, Lobbyists, Ethics Code, Conflict of Interest, Campaign Finance, and City Charter.
Exhibitor 07/17/2015 Provided Records Management Training for approximately 150 new City Employees during the New Employee Experience - Part II Session held at the Phil Hardberger Urban Ecology Center.
Exhibitor 04/10/2015 Provided Records Management Training for approximately 80 new City Employees during the New Employee Experience - Part II Session held at the Phil Hardberger Urban Ecology Center.
Exhibitor 01/30/2015 Provided Records Management Training for approximately 150 new City Employees during the New Employee Experience - Part II Session held at the Phil Hardberger Urban Ecology Center.
Event Date Organization
Records Management Training 11/05/2014 Provided Records Management Training for approximately 45 City Employees with the Employee Relations Division of Human Resources.
Records Management Training 10/24/2014 Provided Records Management Training for approximately 15 City Employees with the Office of Historic Preservation.
Exhibitor 09/05/2014 Provided Records Management Training for approximately 80 new City Employees during the New Employee Experience - Part II Session held at the Phil Hardberger Urban Ecology Center.
Presentation 05/13/2014 Leticia M. Vacek, City Clerk provided a presentation titled "Communicating – Archiving Your History" to approximately 45 Members of ARMA San Antonio (Association of Records Managers & Administrators).
Presentation 04/16/2014 Katie Rojas with the Office of the City Clerk provided a presentation titled "Cataloging Historic San Antonio" to the Alamo Area GIS (AAGIS) Quarterly Meeting at the SAWS Headquarters.
Exhibitor 04/11/2014 Provided Records Management Training for approximately 50 new City Employees during the New Employee Experience - Part II Session held at the Phil Hardberger Urban Ecology Center.
Presentation/Tour 03/25/2014 Conducted an orientation and provided a tour to Councilmember Mike Gallagher District 10
Exhibitor 03/24/2014 Provided Records Management Training for approximately 150 new City Employees during the New Employee Experience - Part II Session held at the Phil Hardberger Urban Ecology Center.
Records Management Training 03/18/2014 Provided Records Management Training to Pre-K 4 SA Staff
Records Management Training 03/17/2014 Provided Records Management Training to Economic Development Small Business Office Staff

Presentation

1/13/2014

City Clerk, Leticia M. Vacek was a guest speaker for the San Antonio National Association of Parliamentarians at the Petroleum Club on the topics of Vital Records, Passports, and Upcoming Special Election

Event Date Organization

Boards & Commission Swearing-In Ceremony

12/06/2013

Boards & Commissions Office of the City Clerk

Presentation

11/26/2013

Leticia M. Vacek, City Clerk was a guest speaker at the San Antonio Women’s Hall of Fame Meeting. Leticia presented a Powerpoint on the Maintenance and Preservation of Records.

Municipal Leadership Institute (MLI)

11/22/2013

Boards & Commission Office of the City Clerk

5th Annual Historic Homeowner Fair - Hosted by Office of Historic Preservation (OHP)

11/17/2013

Participated as an Exhibitor at the Pearl Brewery displaying historic treasures available within the Office of the City Clerk Municipal Archives & Records Digital Collection.

Open House

10/29/2013

Hosted an Open House at the Municipal Archives & Records Facility in celebration of National Archives Month October 2013

Exhibitor

10/26/2013

The Office of the City Clerk Municipal Archives & Records Staff participated as exhibitors at the San Antonio Founder Day Celebration held at The Alamo. San Antonio Founders Day is “A Tribute to All Who Shaped Our Heritage.”

Open House

10/15/2013

Hosted an Open House at the Municipal Archives & Records Facility in celebration of National Archives Month October 2013

Presentation

9/21/2013

Leticia M. Vacek, City Clerk was a guest speaker at the Genealogical Society of Kendall County Meeting. Leticia presented a Powerpoint on the Maintenance and Preservation of Records.

Presentation

8/15/2013

Leticia M. Vacek, City Clerk was a Guest Speaker at the Texas Society of Professional Surveyors Alamo Chapter monthly meeting. The presentation was on the Municipal Archives & Records partnership with local surveyors. The surveyors volunteer 1 day per month inventorying historical maps. The project began December 7, 2011.

Exhibitor

07/18/2013

Provided Records Management Training for approximately 100 new City Employees during the New Employee Experience - Part II Session held at the Norris Conference Center

Presentation

07/18/2013

Provided training on the Maintenance and Preservation of Records to Darlene Herrin, Kendall County Clerk and Staff

Presentation

07/12/2013

Leticia M. Vacek was a Presenter on "Archiving Your History" and Info Session at the Sister Cities International Annual Conference

Exhibitor

04/02/2013

Provided Records Management Training for approximately 200 new City Employees during the New Employee Experience - Part II Session held at the Alamodome

Presentation

03/27/2013

Provided a presentation on City Elections to UTSA Public Administration Undergraduate Class of Dr. Patricia Jaramillo.

Exhibitor

3/05/2013

Provided Records Management Training for approximately 200 new City Employees during the New Employee Experience - Part II Session held at the Alamodome

Presentation

02/21/2013

Presented the Historical Highlights of the Municipal Archives & Records to the Daughters of the Confederacy Chapter at the San Antonio Country Club

Presentation

2/05/2013

Presented the Historical Highlights of the Municipal Archives & Records to the Daughters of the Republic of Texas Alamo Heroes Chapter

Presentation

1/25/2013

Presented the Historical Highlights of the Municipal Archives & Records to the Conopians Business Mens Club at the San Antonio Country Club

Exhibitor

1/15/2013

Provided Records Management Training for approximately 200 new City Employees during the New Employee Experience - Part II Session held at the Alamodome

Event Date Organization
Presentation 10/31/2012 City Clerk Leticia M. Vacek spoke to the Alamo City Black Chamber Leadership Class
Open House 10/30/2012 Hosted an Open House at the Municipal Archives & Records Facility in celebration of National Archives Month October 2012
Ceremonial Swearing-In 10/23/2012 Ceremonial Swearing-in Ceremony for approximately 100 Boards and Commission Members at the Witte Museum
Open House 10/23/2012 Hosted an Open House at the Municipal Archives & Records Facility in celebration of National Archives Month October 2012
Exhibitor 10/20/2012 The Office of the City Clerk Municipal Archives & Records Staff participated as exhibitors at the San Antonio Founder Day Celebration held at The Alamo. San Antonio Founders Day is “an enduring, broad-based information and awareness effort that aims to expand our community’s knowledge and appreciation of our nearly 300-year history and heritage.”
Open House 10/15/2012 Hosted an Open House at the Municipal Archives & Records Facility in celebration of National Archives Month October 2012
Open House 10/09/2012 Hosted an Open House at the Municipal Archives & Records Facility in celebration of National Archives Month October 2012
Presentation 10/08/2012 Presented Open Meetings Act to the San Antonio National Association of Parliamentarians at the Petroleum Club
Presentation 10/08/2012 Presented Historical Highlights of the Municipal Archives & Records Facility to the Gibbons Literary Club of San Antonio-Records and Archives
Presentation 10/05/2012 Presented Historical Highlights of the Municipal Archives & Records Facility to the Ol' Shavano DAR Chapter at the Mount Calvary Lutheran Church.
Exhibitor 10/02/2012 Provided Records Management Training for approximately 55 new City Employees during the New Employee Experience - Part II Session at the Alamodome
The Municipal Leadership Institute (MLI) 9/27/2012 MLI was established as the training for City Board Members. The training is a valuable source of information of the City's Ethics Code, City Charter, City Budget, the Texas Open Meetings Act, Robert's Rules, and responsibilities of your membership.
Presentation 9/12/2012 Leticia M. Vacek, City Clerk was a Guest Speaker to Dr. Jack Reynolds' Graduate Class on American Political History HIS-5203 at the University of Texas at San Antonio (UTSA). Dr. Reynolds' class assignment for the Fall 2012 Semester is to utilize the Municipal Archives & Records Archives Collection for their research assignment.
4th Annual Historic Homeowner
Fair - Hosted by Office of Historic Preservation (OHP)
8/25/2012 Participated as an Exhibitor at Jefferson High School displaying historic treasures available within the Office of the City Clerk Municipal Archives & Records Digital Collection.
Presentation 7/14/2012 Community Leadership Institute Class of 2012; there were 25 participants that learned about our Boards and Passport Processing Services.
Event – Texas Municipal Clerks (TMCA) Local Chapter 6/27/2012 Hosted the TMCA Alamo City Clerks Chapter Meeting.
The Municipal Leadership Institute (MLI) 6/15/2012 MLI was established as the training for City Board Members. The training is a valuable source of information of the City’s Ethics Code, City Charter, City Budget, the Texas Open Meetings Act, Robert’s Rules, and responsibilities of your membership.
Records Management Training 05/29/2012 COSA Departmental Record Liaisons (35) attendees
Records Management Training 05/07/2012 COSA Departmental Record Liaisons (25) attendees
Passport Acceptance Training 04/25/2012 The U.S. Department of State provided Advanced Passport Acceptance Training for current Passport Acceptance Agents
Passport Acceptance Training 04/24/2012 The U.S. Department of State provided Beginner Passport Acceptance Training for new Passport Acceptance Agents.
Presentation 4/21/2012 San Antonio Genealogical and Historical Society (21) attendees
Records Management Training 4/20/2012 COSA Departmental Record Liaisons (23) attendees
Masters Leadership Training 3/28/2012 Provided training to the Masters Leadership Program (MLP) participants.
Presentation 3/02/2012 Presented Historical Highlights of the Municipal Archives & Records Facility to Southwest Research Institute at the Thomas Baker Slick Memorial Library.
Municipal Leadership Institute 2/21/2012 Provided training to newly appointed City Board Members
Presentation 2/02/2012 San Antonio be Bexar Chapter of the Daughters of the American Revolution (NSDAR) at the San Antonio Country Club
Presentation/Tour 1/24/2012 Councilmember Cris Medina District 7; District 3 Staff
Tour 1/23/2012 Kitty Massey and Jacobina Alley with the San Antonio Genealogical and Historical Society
Tour 1/15/2012 Hannibal Pianta an Old Spanish Trail Centennial Celebration
Tour 1/05/2012 Lupe Ochoa and Sarah Garcia; Sarah is a College Student interested in the Archives field of study
Event Date Organization
Presentation/Tour 9/17/2011 Hispanic Women’s Network, San Antonio Chapter
Presentation/Tour 7/20/2011 Texas Society of Professional Surveyors
Presentation/Tour 7/14/2011 Los Bexarenos
Presentation/Tour 6/28/2011 Councilmembers Bernal (1); David Medina & Staff (7)
Presentation/Tour 6/20/2011 Councilmember Soules (10)
Tour 6/14/2011 Bexar County Judge Nelson Wolff and Tracy Wolff
Tour 5/25/2011 Office of Historic Preservation (OHP)
Tour 5/24/2011 Brian Behnken Professor at Iowa State University, author of two books on race relations in Texas
Tour 4/20/2011 Daughters of the Republic of Texas (DRT) - Martha Utterback
Presentation/Tour 4/5/2011 Professional Tour Guide Association
Tour 3/4/2011 Todd Hansen, visited from California, author The Alamo Reader: A Study in History
Tour 1/12/2011 Sarah Reveley and Erin Bowman
Event Date Organization
Tour 12/07/2010 Conservation Society Board of Directors, Rollette Schreckenghost, Linda Hardberger
Presentation/Tour 11/29/2010 The Tour Guide Association Claudine Lloyd
Tour 10/8/2010 Iris with CASO
Tour 9/10/2010 San Antonio Regional Archivists Association (SARA)
Tour 8/25/2010 Alamo Chapter-TMCA, Inc.
Tour 7/16/2010 Fire Department Historian - Hector Cardenas
Tour 7/7/2010 Center for Archaeological Research, UTSA - Steve Tomka, Director
Tour 4/13/2010 Texas Workforce Commission
Tour 4/8/2010 University of Texas San Antonio (UTSA) - David Johnson, Professor
Tour 4/8/2010 Records Retention Training - Department Record Liaisons
Tour 4/6/2010 Bexar County Archives Alfred Rodriguez
Presentation/Tour 4/5/2010 Bexar County Historical Commission and Bexar County Commissioner Tommy Adkisson
Tour 2/24/2010 San Antonio Water Systems (SAWS) - Dora Martinez and Kim
Tour 2/3/2010 Mayor Julián Castro
Tour 2/1/2010 University of Incarnate Word - Tim Draves
Tour 1/29/2010 Ed Gaida author of Sidewalks of San Antonio and Just for Fun Jimmy Johnson's Playland Park
Presentation/Tour 1/22/2010 Mayor Castro staff Robbie/Jaime/Sarah/Manoj
Presentation/Tour 1/16/2010 The Friends of Texana/Genealogy
Tour 1/13/2010 San Antonio Public Library - Frank Faulkner