Division of Grants Monitoring and Administration
Potential Agencies

The City of San Antonio annually conducts a process to select types of activities to be funded with CDBG and HOME funds through the annual Action Plan.  Once activities have been identified, the City shall release Requests for Applications (RFA) corresponding to the funded activity.  See the steps for the application and selection process:

Publishing the Request for Application

  • DPCD will prepare an application specific to the approved Action Plan activity.
  • DPCD will issue a minimum 30 day solicitation and set a deadline to submit applications responses.
  • DPCD will issue the solicitation by placing an ad in a newspaper of general circulation stating applications are available electronically on the City’s GMA Website.
  • DPCD will host a pre-submission meeting no later than 2 weeks prior to submission deadline.

Accepting the initial application in response to RFA

  • DPCD will accept applications either at the Office of the City Clerk or Department depending on the directions cited in the RFA.

Evaluation and Scoring of Application

  • DPCD may create a staff level advisory team to process applications including:
    • Review applications for responsiveness
    • Verify applicants are not suspended and/ debarred
    • Prepare an application summary
  • DPCD Director may assign an evaluation committee
    • Committee to score and rank applications

Rank and Selection

  • Evaluation Committee may be presented applications to review
  • Advisory staff may prepare summary presentation to the Evaluation Committee
  • Evaluation Committee will score projects in accordance with RFA scoring criteria and submits scoring summary to Director
  • Rank and Scores will be posted on the City’s GMA website
  • City staff will issue an initial award letter to the highest ranked applicant
  • Remaining applicants will be notified of their rank and that their application will remain in consideration for a specified period, if the ranking applicant’s project is deemed infeasible.

Feasibility Analysis and Negotiation

  • DPCD staff initiates environmental review, underwriting review,  neighborhood market analysis, if applicable to the type of project activity.

Commitment of Funds

  • Upon concurrence of feasibility review DPCD will issue a commitment agreement

Due Diligence

  • DPCD staff initiates other grant related due diligence
  • DPCD staff prepared loan agreement or applicable contract information and submits to the City Attorney’s Office to negotiate final terms of the agreement with the sub-recipient/developer

Contract Execution

  • DPCD and sub-recipient/developer schedule the closing and execute the agreements