Provider Information and Forms

Immunization registries are confidential, computerized systems that contain vaccination histories within a geographic area.  They help ensure that children receive the recommended vaccinations at the recommended ages.  People often will move from doctor to doctor throughout their lifetime and the paper trail may become disjointed and incomplete. Electronic registries can help doctors check a patient's immunization history through a centralized database, without relying on the patient for a paper record. Every state has at least one regional or local immunization registry.  (http://www.ncsl.org/)

SAIRS is a local immunization registry for Bexar County residents and has been operated by Metro Health since 1980. It currently contains over 1.3 million client records from over 300 Bexar County providers (public clinics, private practices, hospitals, pharmacies and schools).

• It’s a lifespan registry: your patient’s records are updated throughout their whole life, with no extra consent needed and consolidates vaccination records from multiple providers.
• It’s a local registry: the quality of the data in the registry is closely monitored by the SAIRS Team and a team member is always available to help you with your questions.
• It’s easily accessible online: you can access your patient’s immunization record on any device with an internet connection.
• It allows you to enter your own patient’s vaccine data (direct entry) into SAIRS: which equals up-to-date records, quality control and less paper!
• It is capable of electronic data exchange (HL7): your certified electronic health record (EHR) system sends your patients’ immunization data directly to SAIRS. The SAIRS Team will work directly with your EHR vendor to set up the connection and attest your facility for Meaningful Use. For more information on HL7 and Meaningful Use, click HERE .
• It has a Mentor Program for easy transitioning: the SAIRS Provider Relations Team will work directly with you and your staff to ensure that you are completely comfortable with your new reporting method and will be available to answer any questions as quickly as possible.
• It has more up-to-date records: the more providers that transition to direct entry or HL7 reporting equals more up-to-date records in SAIRS and results in less wasted resources and less over-immunizing.

• It easily identifies patients who are not up-to-date: the system can generate reports for reminders or recalls to patients about missing immunizations and has an ACIP Schedule-based recommender tool to let you know what is due/ overdue for each patient as of the current date.
• It can generate Immunization Coverage reports.

• It has vaccine inventory tracking capabilities.
• It can provide real-time immunization forecasting.

• All SAIRS users must sign a User Security and Confidentiality Agreement and comply with the SAIRS Security and Confidentiality Policy.  
• All SAIRS users must provide their assigned login ID and personal password each time they want to gain access into the registry.
• SAIRS information can be restricted based on the user.
• Only organizations with a legitimate purpose for reviewing or updating immunization records are permitted to enroll into SAIRS (ex: facilities that administer vaccines or need to assess immunization records for admittance into schools or daycare facilities).
• All eligible facilities enrolled into SAIRS must renew their information (to include active users) at least once a year.

The enrollment process is easy, fast, and FREE!

Step 1: Complete and submit one SAIRS Facility Enrollment Form for each clinic location. Make sure that Section 5 is signed by the person that will be responsible for that facility’s SAIRS usage.

If you have questions on how to fill out this form, please read the SAIRS Enrollment Instructions.

Step 2: Complete and submit one SAIRS Security and Confidentiality Agreement (Page 2 Only) for each staff member who needs access to SAIRS.

NOTE: All SAIRS Users must provide an active email address. This is how they will receive their login information, as well as important SAIRS announcements.

If it has been more than a week since you submitted enrollment forms and you have not received an email from a SAIRS Team Member: check your “Spam” folder in your inbox. If the email is still not there, then please call the help desk at (210) 207-5071.

You must have the most current version of Adobe Reader to view and print these forms. Get it free HERE.

• Vaccine Administration Consent Form : for the paper submission reporting method (must submitted a Direct Entry Exemption Form). Please select either "Fit to Page" or "Scale to Print" under printer properties.
• Paper Submission Instructions
• Direct Entry Exemption Form

• SAIRS Enrollment Instructions
• SAIRS Facility Enrollment Form (One per eligible facility location)
• SAIRS User Security and Confidentiality Agreement
• Page 1 of SAIRS User Security and Confidentiality Agreement (Does not need to be submitted.)
• Page 2 of SAIRS User Security and Confidentiality Agreement Form (One form per user.)
• SAIRS Disclosure Statement - English : to be displayed for all patients or clients.
• SAIRS Disclosure Statement - Spanish
• Request to Opt Out of SAIRS : for patients who do not want to be in SAIRS. (Only need to submit to Metro Health one time.)
• Request to Opt Out of SAIRS - Spanish
• Request to Opt Into SAIRS : for patients who have submitted a Request to Opt Out of SAIRS form and would like to be put back in SAIRS.
• Request to Opt Into SAIRS - Spanish
• SAIRS Security and Confidentiality Policy
• SAIRS Informational Flyer for Providers