Municipal Archives & Records

Birth & Death Records

Office

  • Mailing/Physical Address:
  • 719 S. Santa Rosa
    San Antonio, TX 78204 (Map)
  • Phone
  • 210.207.4214
  • Fax
  • 210.207.6539

Email

Staff

  • James L. WilsonEmail City of San Antonio
    Assistant City Clerk, 210.207.4214

Birth & Death (VITAL) RECORDS PROGRAM

The Office of the City Clerk maintains records of births, deaths, and fetal deaths that occur in the County of Bexar. Birth records are available from 1897, death records from 1873, and fetal death records from 1952.

Restrictions

Texas law mandates that birth and death certificates are confidential records with restricted access.
Texas Public Information Act Section 552.115 (a)(1): Birth records are restricted until 75 years after the file date.
Texas Public Information Act Section 552.115 (a)(2): Death records are restricted until 25 years after the file date.

Eligibility

During the restricted access period, birth and death records can only be issued to qualified applicants.

  • Defined as: the registrant
  • Member of his or her immediate family either by blood or marriage
  • His or her guardian
  • Legal representative or agent.

    FAQs

    Find out more information on obtaining a certain vital records from Texas.gov.

    Passports

    All person seeking birth certificates to apply for a passport must obtain a long form birth certificate from the Santa Rosa location, or by mail. For information on how to apply for a passport visit our Passport website.

    Born in Texas after 1925, but not in Bexar County

    The Office of the City Clerk has access to birth certificate abstracts through the Texas Vital Statistics Remote Access Computer. Access is available at the Office of the City Clerk Vital records located at 719 S. Santa Rosa until 5:00pm, Monday through Friday.

    Birth abstracts can be used for most purposes except for genealogy, immigration and passports.

  • Qualified Applicant Requirements

    All documents proving qualified applicant must be original documents; copies are not accepted. If you are mailing in a request, please refer to the tab entitled "Apply" for more detailed information.

    Parent

    • Picture ID from list of primary identification
    • Parent’s name must be listed on birth certificate

    Self - Picture ID from list of Primary identification

    Grandparent

    • Picture ID from list of Primary identification
    • Must provide relationship to the grandchild such as birth certificate of Mother/Father of the child
    • Related parent must be listed on requested birth certificate

    Spouse

    • Picture ID from list of Primary identification
    • documentation associated with the marriage such as marriage certificate

    Son/Daughter

    • Picture ID from list of Primary identification
    • Must provide relationship to the Parent such as their birth certificate
    • Related parent must be listed on requested birth certificate

    Brother/Sister

    • Picture ID from list of Primary identification
    • Document that associates them to the sibling such as siblings birth certificate showing same parent

    Legal Guardian

    • Picture ID from list of Primary identification
    • Certified Court Order showing legal custody

    Attorney

    • Picture ID from list of Primary identification
    • Certified copy of a court issued document that establishes legal interest
    • Bar Card

    Proof of Eligibility

    Each applicant must present a valid primary form of identification along with their application. If the applicant is unable to present a valid primary form of identification, two secondary forms of identification are required - one of which bears the applicant’s signature.

    Forms of Identification

    All applicants for certificates must present proof of identity satisfactory to the department. All documents must be verifiable. There are three categories of documents that may be presented to establish proof of identity. A copy will be made of the identification and retained with the certificate order. The acceptability of the identification presented by the customer is at the discretion of the Local Registrar and/or Deputy Registrar. Additional documentation may be requested:

    Texas Administrative Code Rule §181.28 (i)

    (10) Primary Identification.

    (A) Primary Identification documents do not require supporting instruments, unless otherwise specified.
    (B) All acceptable Primary Identification documents must be current and valid.
    (C) The applicant's identification must contain the applicant's name and photograph that establishes the applicant's identity.
    (D) Acceptable forms of Primary Identification:
         (i) Driver's License;
         (ii) Federal or State Identification card;
         (iii) Federal, State or City law enforcement employment identification card, or employment badge accompanied by employment identification card;
         (iv) Offender Identification card issued by the Department of Criminal Justice correctional facility or institution;
         (v) Military Identification card;
         (vi) Department of Homeland Security, United States Citizenship and Immigration Services (USCIS) issued:
            (I) Employment Authorization Document (EAD);
            (II) Permanent Resident Card (green card);
            (III) Travel Documents:
               (-a-) Re-entry Permit;
               (-b-) Refugee Travel Permit; or
               (-c-) Advance Parole.
                  (IV) SENTRI Card; or
                  (V) U.S. Citizen Identification Card.
         (vii) United States Department of State issued:
            (I) Border Crossing Card (B 1 for business or pleasure or B2 medical purposes); or
            (II) Visa.
         (viii) Concealed Handgun License;
         (ix) Pilot's license; or
         (x) United States Passport. 

    (11) Secondary Identification.

    (A) In the absence of a form of primary identification, applicants are permitted to submit secondary forms of identification to establish proof of their identity.
    (B) When submitting secondary forms of identification, applicants are required to produce:
         (i) two forms of Acceptable Secondary Identification, of different types; or
         (ii) one form of Acceptable Secondary Identification, plus two forms of Acceptable Supporting Identification of different types.
    (C) When submitting secondary forms of identification, the documents combined must confirm the identity of the applicant. At least one of the documents must contain the applicant's name, signature, or identifiable photo of the applicant.
    (D) Acceptable forms secondary identification:
         (i) Current student identification;
         (ii) Any Primary Identification that is expired;
         (iii) Signed Social Security card, or Numident;
         (iv) DD Form 214 Certificate of Release;
         (v) Medicaid card;
         (vi) Medicare card;
         (vii) Veterans Affairs card;
         (viii) Medical insurance card;
         (ix) Foreign Passport accompanied by a Visa issued by the United States Department of State;
         (x) Foreign Passport in accordance with the United States Department of State, Visa Waiver Program;
         (xi) Certified birth certificate from the Department of State (FS-240, DS-1350 or FS-545);
         (xii) Private Company Employment Identification card;
         (xiii) Form I-94 - accompanied by the applicant's Visa or Passport;
         (xiv) Mexican voter registration card; or (xv) Foreign Identification with identifiable photo of applicant.

    Where to Obtain a Birth Record

    The Office of the City Clerk Vital Records Division maintains records of births, deaths, and fetal deaths that occur in the County of Bexar. Birth records are available from 1897, death records from 1873, and fetal death records from 1952.

    Office of the City Clerk, 719 S. Santa Rosa, San Antonio, TX 78204.

    • Office Hours: Monday - Friday 8:00 a.m. - 5:00 p.m.  The Office is closed on approved City Holidays and Special Events.  
    • Phone Number: 210-207-8754

    The Office of the City Clerk Vital Records Division expanded the locations available to purchase birth records November 2013, to the following Library locations. The certificates sold at these locations will be limited to births occurring from 2005 to present for individuals born in San Antonio.

    Las Palmas Branch Library, 515 Castroville Rd., San Antonio, TX 78237.

    • Office Hours:  Monday and Wednesday 12-5
    •    Tuesday, Thursday, and Friday 10-5
    • Phone Number: 210-207-9200

     

    Great Northwest Branch Library, 9050 Wellwood St., San Antonio, TX 78250

    • Office Hours: Monday and Wednesday 12-5
    •    Tuesday, Thursday, and Friday 10-5
    • Phone Number: 210.207.9210

     

    Mission Branch Library, 3134 Roosevelt Ave., San Antonio, TX 78214

    • Office Hours: Monday, Wednesday, and Friday 10-5
    •  Tuesday and Thursday 12-5
    • Phone Number: 210.207.2704

     

    Thousand Oaks Branch Library, 4618 Thousand Oaks Dr., San Antonio, TX 78233

    • Office Hours: Monday and Wednesday 12-5
    •  Tuesday, Thursday, and Friday 10-5
    • Phone Number: 210.207.9190

    The Office of the City Clerk Vital Records Division will continue to serve the citizens of San Antonio by maintaining records of births, deaths, and fetal deaths that occur in the County of Bexar. Birth records are available from 1897, death records from 1873, and fetal death records from 1952.

    Birth and Death Certificate Fees

    Effective October 1, 2015, Ordinance 2015-09-10-0758 adopts the following Shipping & Handling fee for all Birth and Death Records ordered by mail.

    • Standard Certified Mail with Return Receipt - $12.00
    • Overnight Certified Mail with Return Receipt  - $24.25
    Birth and Death Certificate Fees
    Birth Certificate: Local $23.00 Fee per certificate for person born in Bexar County.
    Birth Record Search Fee $23.00 Fee charged to search for a birth certificate that is either not found or not purchased.
    Death Certificate: 1st copy $21.00 Fee for one death certificate.
    Death Certificate: Additional copies $4.00
    If applicant purchases more that one copy of a death certificate in a single transaction, a fee of $4.00 is charged for each 2nd and subsequent copy.

    Death Certificate Search Fee $21.00 Fee charged to search for a death certificate that is either not found or not purchased.

    Important Announcement

    Effective September 1, 2015 - Senate Bill 200, Article 5 amended Section 191.0031 of the Texas Health and Safety Code (HSC) to state that the state registrar or a local registrar may not issue a certified copy of a record to a person who has applied for the record by mail unless the person has provided notarized proof of identity. In accordance with HSC §191.0031, City of San Antonio Office of the City Clerk Vital Records Mail-In Request will be amended to require applicants provide a notarized proof of identity. The Application and Notarized Proof of Identification are two separate forms and both must be submitted along with the photo identification. Applications without photo ID and the attached sworn statement will not be processed.

    Application to apply for a birth or death record (PDF)

    How to apply for a Birth or Death Record

    Birth and death certificates can be obtained in person or through the mail (Application to apply for a birth or death record (PDF).

    The Office of the City Clerk Vital Records Division is located at 719 S. Santa Rosa Street. Hours of operation are Monday through Friday, 8:00 a.m. through 5:00 p.m. The office is closed on approved City holidays and Special Events. Free parking is available in the front and back parking lots of the building.

    If you were born in the City of San Antonio or the County of Bexar and you are applying for a passport or applying for immigration services you may obtain the Long Form Birth Record from the Office of the City Clerk Vital Records located at 719 S. Santa Rosa or by mail. If you were born outside the City of San Antonio or outside the County of Bexar you must obtain your Long Form Birth Record from the County you were born. You CAN obtain the Texas Abstract Birth Record at the Santa Rosa location if you were born in Texas. Please note that the Texas Abstract Birth Record CANNOT be used to apply for a passport or apply for immigration services.

    By Mail (Application to apply for a birth or death record (PDF)

    Effective October 1, 2015 – Ordinance 2015-09-10-0758; a fee has been established for all Birth and/or Death Records requested by mail.

    • Standard certified mail receipt requested for all Birth and Death Records by mail is $12.00.
    • Overnight certified mail receipt requested for all Birth and Death Records by mail is $24.25
    Mail your request to

    Office of the City Clerk Vital Records
    719 S. Santa Rosa
    San Antonio, Texas 78204

    INCLUDE A PHOTOCOPY OF YOUR VALID PHOTO ID AND NOTARIZED SWORN STATEMENT (page 3 of Application) WHEN SENDING YOUR REQUEST.

    Your request is processed within three days after it is received. You may request the certificate by completing and mailing in the application and notarized sworn statement or by writing a simple letter. In your letter provide:

    1) the person's name on the certificate
    2) the date of the event (date of birth if requesting a birth certificate or date of death if requesting a death certificate)
    3) the parents' names if requesting a birth certificate
    4) your relationship to the person named in the certificate
    5) the purpose for which you are requesting a copy
    6) a return address and a phone number

    In your envelope, you also must include a notarized sworn statement (page 3 of Application), a photocopy of your photo ID, proof of relationship, and a check or money order in the appropriate amount payable to the City of San Antonio.

    Online

    The Office of the City Clerk Vital Records Division does not accept credit cards for online orders. However, for your convenience, you can process online requests through an independent company that we have partnered with to provide you this service; VitalChek Network, Inc. 

    VitalChek can be reached either through it's website or by phone at 1-800-255-2414. An additional fee of $9.00 is charged by VitalChek for using this service, and all major credit cards are accepted, including American Express®, Discover®, MasterCard® or Visa®.

    After you have submitted your online request, VitalChek will send you an order confirmation at your email address. In that email there is a section titled "What Next?" This section states "San Antonio Bureau of Vital Statistics requires that you provide documentation to verify your identity. If you have not done so already, please use the link below to provide us with the required documents. Once your documents have been submitted, it will take 24-48 hours for approval. You will be contacted by email once your documents have been received.
    Click here to Login and Scan/Upload or Fax your documentation

    This is a very important step in the online ordering process.  If this step is not accomplished within seven days after receiving your VitalChek confirmation email your order request is automatically canceled.  The additional fee of $9.00 charged by VitalChek to access their online ordering system is added to your credit card.

    Election Identification Certificate (EIC)

    On October 21, 2013, the Department of State Health Services (DSHS) adopted a rule amendment that waives the fees charged for a certified copy of a birth record for an individual who requires a certified copy in order to obtain an Election Identification Certificate (EIC) issued by the Department of Public Safety (DPS). This does not change the requirements that apply to obtaining a certified birth record; it only waives the fee previously charged for such records. Any fees for birth records that are required by statute still apply.

    • To obtain a birth certificate for Election Identification purposes, visit the Birth Certificate for Election Identification page.
    • To obtain an EIC birth certificate, completely and accurately fill out an EIC Application for Election Identification (PDF) and submit it in person along with valid identification to your local registrar's office. The Office of the City Clerk Vital Records Division is located at 719 S. Santa Rosa San Antonio, Texas 78204.
    • Only the person seeking an EIC can obtain their own birth certificate. No family member or otherwise qualified applicants will be able to obtain a birth certificate subject to the waiver of fees on behalf of other persons.
    • For information regarding the Texas Department of Public Safety Election Identification.