Municipal Archives & Records

Birth & Death Records

Office

  • Mailing/Physical Address:
  • 719 S. Santa Rosa
    San Antonio, TX 78204 (Map)
  • Phone
  • 210.207.4214
  • Fax
  • 210.207.6539

Email

Staff

  • Melinda L. UriegasEmail City of San Antonio
    Assistant City Clerk, 210.207.4214

Important Announcement

Effective September 1, 2015 - Senate Bill 200, Article 5 amended Section 191.0031 of the Texas Health and Safety Code (HSC) to state that the state registrar or a local registrar may not issue a certified copy of a record to a person who has applied for the record by mail unless the person has provided notarized proof of identity. In accordance with HSC §191.0031, City of San Antonio Office of the City Clerk Vital Records mail-In request form will be amended to require applicants provide notarized proof of identity. The application and notarized proof of identification MUST BOTH must be submitted along with a copy of acceptable identification. Applications without ID and the notarized sworn statement will not be processed.

Application for a birth or death record (PDF)

How to apply for a Birth or Death Record

Birth and death certificates can be obtained in person or through the mail (Application for a birth or death record) (PDF).

The Office of the City Clerk Vital Records Division is located at 719 S. Santa Rosa Street. Hours of operation are Monday through Friday, 8:00 a.m. through 5:00 p.m. The office is closed on approved City holidays and Special Events. Free parking is available in the front and back parking lots of the building and the facility is ADA accessible.

If you were born in the City of San Antonio or the County of Bexar you may obtain the long form birth record from the Office of the City Clerk Vital Records located at 719 S. Santa Rosa or by mail. The long form is accepted for all purposes including passports and immigration. If you were born outside the City of San Antonio or outside the County of Bexar You may obtain the Texas abstract birth record (short form) at the Santa Rosa location as long as you were born in Texas. Please note that the Texas abstract birth record CANNOT be used for immigration purposes and sometimes will not be accepted by the Department of State to obtain a passport. We can tell you whether or not your abstract will be acceptable for passport purposes at the time of application. If you were born outside of a hospital or prior to 1964, the abstract will never be accepted for passports and you will need to obtain the long form from your county of birth or the central state office.

By Mail

(Application for a birth or death record) (PDF)

Effective October 1, 2015 through Ordinance 2015-09-10-0758, a fee has been established for all birth and/or death records requested by mail.

  • Standard certified mail receipt requested for all birth and death records by mail is $12.00.
  • Overnight certified mail receipt requested for all birth and death records by mail is $24.25.

Mail your request to:

Office of the City Clerk
Vital Records Division
719 S. Santa Rosa
San Antonio, Texas 78204

INCLUDE A PHOTOCOPY OF YOUR VALID PHOTO ID, NOTARIZED SWORN STATEMENT, AND CHECK OR MONEY ORDER FOR THE APPROPRIATE AMOUNT WHEN SENDING YOUR REQUEST. Checks and money orders are to be made payable to the City of San Antonio.

Your request is processed within three days after it is received.

Online

The Office of the City Clerk Vital Records Division does not accept online orders directly through our website. However, for your convenience, you can process online requests through an independent company that we have partnered with to provide you this service, VitalChek Network, Inc. 

VitalChek can be reached either through its website or by phone at 1-800-255-2414. An additional fee of $9.00 is charged by VitalChek for using this service and all major credit cards are accepted, including American Express®, Discover®, MasterCard®, or Visa®.

After you have submitted your online request, VitalChek will send you an order confirmation at your email address. In that email there is a section titled "What Next?" This section states "San Antonio Bureau of Vital Statistics requires that you provide documentation to verify your identity. If you have not done so already, please use the link below to provide the required documents. Once your documents have been submitted, it will take 24-48 hours for approval. You will be contacted by email once your documents have been received. Click here to log in and scan/upload or fax your documentation.

This is a very important step in the online ordering process. If this step is not accomplished within seven days after receiving your VitalChek confirmation email your order request is automatically canceled. The additional fee of $9.00 charged by VitalChek to access their online ordering system is added to your credit card even if your request is canceled.

Birth & Death (VITAL) RECORDS PROGRAM

The Office of the City Clerk maintains records of births, deaths, and fetal deaths that occur in the County of Bexar. Birth records are available from 1897, death records from 1873, and fetal death records from 1952. The Vital Records Division has been under the Office of the City Clerk since 2012.

Application to apply for a birth or death record (PDF)

Restrictions

Texas law mandates that birth and death certificates are confidential records with restricted access.
Texas Public Information Act Section 552.115 (a)(1): Birth records are restricted until 75 years after the file date.
Texas Public Information Act Section 552.115 (a)(2): Death records are restricted until 25 years after the file date.

Eligibility

During the restricted access period, birth and death records can only be issued to qualified applicants, defined as:

  • The registrant
  • Member of his or her immediate family either by blood or marriage
  • His or her guardian
  • His or her legal representative or agent

Please note that proof of relationship or representation is required at the time of application.

FAQs

Find out more information on obtaining vital records from Texas.gov.

Passports

A certified birth record is required to apply for a passport. For information on how to apply for a passport please visit our Passport website.

Born in Texas after 1925, but not in Bexar County

The Office of the City Clerk has access to birth certificate abstracts through the Texas Vital Statistics Remote Birth Access system. Access is available at the Office of the City Clerk's central Vital Records Division located at 719 S. Santa Rosa until 5:00 p.m., Monday through Friday.

Birth abstracts can be used for most purposes except genealogy and immigration. Some abstracts will not be acceptable for the purpose of obtaining a passport, in which case the long form will be required. Please contact your county of birth or the central Vital Statistics Unit for information on how to obtain the long form.

QUALIFIED APPLICANT REQUIREMENTS

All documents proving qualified applicant status must be original if applying in person; photos or copies are not accepted. If you are mailing in a request, please refer to the tab entitled "Apply" for more detailed information.

Self

  • ID from list of acceptable identification

Parent

  • ID from list of acceptable identification
  • Parent’s name must be listed on birth certificate

Grandparent

  • ID from list of acceptable identification
  • Must prove relationship to the grandchild with a certified birth certificate of the mother/father of the child
  • Related parent must be listed on requested birth certificate

Spouse

  • ID from list of acceptable identification
  • Certified marriage license

Son/Daughter

  • ID from list of acceptable identification
  • Certified birth certificate with parent in question listed

Brother/Sister

  • ID from list of acceptable identification
  • Certified birth certificate demonstrating at least one parent in common with sibling

Legal Guardian

  • ID from list of acceptable identification
  • Certified court order showing legal custody ("conservatorship")

Attorney

  • ID from list of acceptable identification
  • Bar Card
  • Certified copy of a court issued document explicitly demonstrating need for the record

 

PROOF OF ELIGIBILITY

Each applicant must present a valid form of identification along with their application. If the applicant is unable to present a valid primary form of identification, two secondary forms, or one secondary and two supporting forms are also acceptable.

FORMS OF IDENTIFICATION

All applicants for certificates must present proof of identity satisfactory to the department. All documents must be verifiable. There are three categories of documents that may be presented to establish proof of identity. A copy will be made of the identification and retained with the certificate order. The acceptability of the identification presented by the customer is at the discretion of the Local Registrar and/or Deputy Registrar. Additional documentation may be requested. Please note that our identification requirements are in accordance with Texas Administrative Code Rule §181.28.

In order to release a record, we require:

  1. One (item) from Group A;
  2. Two (2) items from Group B; or
  3. Three (3) items: one (1) item from Group B plus two (2) items from Group C.
Group A: PRIMARY ACCEPTABLE ID -- Please provide one (1) of Group A ID.

Note: The document must contain the applicant’s name and photograph that establishes the applicant’s identity. [TAC 181.28(i)(10)(C)]

  • Driver's license;
  • Federal or State identification card;
  • Federal, State or City law enforcement employment identification card, or employment badge accompanied by employment identification card;
  • Offender identification card issued by the Department of Criminal Justice correctional facility or institution;
  • Military identification card;
  • Department of Homeland Security, United States Citizenship and Immigration Services (USCIS) issued:
    • Employment Authorization Document (EAD);
    • Permanent Resident Card (green card);
    • Travel documents:
      • Re-entry Permit;
      • Refugee Travel Permit; or
      • Advance Parole.
    • SENTRI Card; or
    • U.S. Citizen identification card.
  • United States Department of State issued:
    • Border crossing card (B1 for business or pleasure or B2 medical purposes); or
    • Visa
  • Concealed handgun license;
  • Pilot's license; or
  • United States passport.
Group B: SECONDARY ACCEPTABLE ID -- Please provide two (2) of Group B IDs.

Note: At least one of the documents must contain the applicant’s name, signature, or identifiable photo of the applicant. [TAC 181.28(i)(11)(C)]

  • Current student identification;
  • Any Primary Identification that is expired;
  • Signed Social Security card, or Numident;
  • DD Form 214 Certificate of Release;
  • Medicaid card or Medicare card;
  • Veterans Affairs card;
  • Medical insurance card;
  • Foreign passport accompanied by a Visa issued by the United States Department of State;
  • Foreign passport in accordance with the United States Department of State, Visa Waiver Program;
  • Certified birth certificate from the Department of State (FS-240, DS-1350 or FS-545);
  • Private company employment identification card;
  • Form I-94 - accompanied by the applicant's visa or passport;
  • Mexican voter registration card;
  • Foreign identification with identifiable photo of applicant (this includes the Honduran Consular Certification and the El Salvador Consular Certificate); or
  • Mugshot.
Group C: SUPPORTING DOCUMENTS -- Please provide one (1) from Group B and (2) two from Group C.
  • Recent utility bill with current address;
  • Recent paycheck stub;
  • Public assistance applications or letters;
  • Signed valid US voter’s registration card;
  • Police report of stolen identification;
  • Official school transcript;
  • Bank account statement;
  • Social security letter;
  • Certified marriage license;
  • Certified divorce decree;
  • Certified birth certificate from a state other than Texas, District of Columbia or other country;
  • Automobile insurance card or contract;
  • Lease agreement;
  • Loan or installment payment contract;
  • Promissory notes or loan contracts;
  • Court order;
  • Property titles or liens;
  • Automobile titles;
  • Fishing or hunting license;
  • Recent medical records and bills;
  • Auto registration;
  • Religious records with signature of religious official;
  • Expired secondary document;
  • Recent rent receipt with address and name;
  • Recent cell phone bill or contract;
  • Federal, state, or local tax records; or
  • Department of Homeland Security notices or correspondence.

Please call our office at (210) 207-8781 with any questions you may have regarding acceptable IDs or proof of relationship.

Where to Obtain a Birth Record

CENTRAL OFFICE

The Office of the City Clerk Vital Records Division maintains records of births, deaths, and fetal deaths that occur in the County of Bexar. Birth records are available from 1897, death records from 1873, and fetal death records from 1952.

Office of the City Clerk, 719 S. Santa Rosa, San Antonio, TX 78204

  • Office Hours: Monday - Friday 8:00 a.m. - 5:00 p.m. The Office is closed on approved City Holidays and Special Events.

  Phone Number: 210-207-8754

Staff Meeting Closure:  
The Office of the City Clerk will be CLOSED for an off-site Staff Meeting on Thursday, July 27, 2017 from 9:45 a.m. to approximately 10:45 a.m.


Special Events:  
The Office of the City Clerk will host a Passport and Vital Records Day on Saturday, August 19, 2017 from 10 a.m. to 3 p.m.

LIBRARY LOCATIONS

In November 2013, the Office of the City Clerk Vital Records Division expanded the locations available to purchase birth records to the following Library locations: (Please note, the certificates sold at these locations will be limited to births occurring from 2005 to present for individuals born in San Antonio.)

Las Palmas Branch Library, 515 Castroville Rd., San Antonio, TX 78237

  • Office Hours:  Monday and Wednesday 12:00 p.m. - 5:00 p.m
  •    Tuesday, Thursday, and Friday 10:00 a.m. - 5:00 p.m.
    210-207-9200

Great Northwest Branch Library, 9050 Wellwood St., San Antonio, TX 78250

  • Office Hours: Monday and Wednesday 12:00 p.m. - 5:00 p.m.
  •   Tuesday, Thursday, and Friday 10:00 a.m. - 5:00 p.m.
    210-207-9210

Mission Branch Library, 3134 Roosevelt Ave., San Antonio, TX 78214

  • Office Hours: Monday, Wednesday, and Friday 10:00 a.m. - 5:00 p.m.
  •  Tuesday and Thursday 12:00 p.m. - 5:00 p.m.
    210-207-2704

Thousand Oaks Branch Library, 4618 Thousand Oaks Dr., San Antonio, TX 78233

  • Office Hours: Monday and Wednesday 12:00 p.m. - 5:00 p.m.
  •  Tuesday, Thursday, and Friday 10:00 a.m. - 5:00 p.m.
    210-207-9190

The Office of the City Clerk Vital Records Division will continue to serve the citizens of San Antonio by maintaining records of births, deaths, and fetal deaths that occur in the County of Bexar.

Birth and Death Certificate Fees

Effective October 1, 2015, Ordinance 2015-09-10-0758 adopts the following shipping & handling fees for all birth and death records ordered by mail:

  • Standard Certified Mail with Return Receipt - $12.00
  • Overnight Certified Mail with Return Receipt  - $24.25
Birth and Death Certificate Fees
Birth Certificate: Local or State Abstract $23.00 Fee per certificate for person born in Bexar County.
Birth Certificate Search Fee $23.00 Fee charged to search for a birth certificate that is either not found or not purchased.
Death Certificate: 1st copy $21.00 Fee for one death certificate.
Death Certificate: Additional copies $4.00
If applicant purchases more that one copy of a death certificate in a single transaction, a fee of $4.00 is charged for each subsequent copy.

Death Certificate Search Fee $21.00 Fee charged to search for a death certificate that is either not found or not purchased.

Election Identification Certificate (EIC)

On October 21, 2013, the Department of State Health Services (DSHS) adopted a rule amendment that waives the fees charged for a certified copy of a birth record for an individual who requires a certified copy in order to obtain an Election Identification Certificate (EIC) issued by the Department of Public Safety (DPS). This does not change the requirements that apply to obtaining a certified birth record; it only waives the fee previously charged for such records. Any fees for birth records that are required by statute still apply.

  • To obtain a birth certificate for Election Identification purposes, visit the Birth Certificate for Election Identification page.
  • To obtain an EIC birth certificate, completely and accurately fill out an EIC Application for Election Identification (PDF) and submit it in person along with valid identification to your local registrar's office. The Office of the City Clerk Vital Records Division is located at 719 S. Santa Rosa San Antonio, Texas 78204.
  • Only the person seeking an EIC can obtain their own birth certificate. No family member or otherwise qualified applicants will be able to obtain a birth certificate subject to the waiver of fees on behalf of other persons.
  • For information regarding the Texas Department of Public Safety Election Identification.