|RFP - Request for Proposal|
A Request for Proposal (RFP) is a competitive procurement process which allows the City to consider factors in addition to price as a means of selecting a contractor. This type of procurement is typically used for discretionary contracts, such as professional service agreements, consulting services, and revenue agreements. A RFP procurement is considered discretionary since the City chooses the factors upon which to base its evaluation, and then uses its discretion in rating the proposals. This type of procurement may not be used for selecting architects, landscape architects, land surveyors, or engineers.
The goal of an RFP is to solicit comparable proposals from several respondents. If an RFP is unclear, respondents are unlikely to submit proposals or the proposals received may be vastly different and make evaluation difficult or impossible. Therefore, it is essential that significant thought be applied when developing an RFP.
RFP solicitations must be advertised in a newspaper publication and posted on the City's website for a minimum of 30 days. The newspaper publication and posting on the website must occur on the same day. Note: The website posting may occur on an earlier date than the newspaper publication; however, the 30 day count would begin on the actual date of the published newspaper advertisement. In the event that the newspaper publication appears before the website posting, then the 30 day count would begin on the actual date of the web posting.