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Leticia
M.Vacek,TRMC, CMC |
Career: Ms. Vacek was appointed San Antonio City Clerk in May 2004. She is responsible for an array of services provided by the Office of the City Clerk. The services include customer service in the areas of research, certified documents, historical data, accepting claims, citations, filing of Financial Disclosure Reports and continually maintaining changes to the Boards and Commissions memberships. She is responsible for overseeing the conduct of Municipal Elections in accordance with the Texas Election Code. The City Clerk serves as the Filing Authority for campaign expense and contribution reports for officeholders and candidates for office.
The City Clerk also serves as the Official Custodian of Records and oversees the Municipal Records Facility staff in addition to implementing policies and procedures for the preservation of documents. As Custodian of all Official Documents, the City Clerk oversees the execution and attests to all ordinances, resolutions, minutes, and contracts in accordance with the requirements of the Texas State Library. Additionally, the Office of the City Clerk coordinates all Ceremonial Items and Swearing-In events on the City Council Agenda and provides the minutes for approval by the City Council. The Office of the City Clerk coordinates the training sessions of the Municipal Leadership Institute to all newly-appointed Board and Commission Members.
Ms. Vacek joined the City of San Antonio with 20 years of municipal experience. She began her municipal career with the City of Harlingen, serving four years in administration and lastly as Assistant City Clerk. In 1988, Ms. Vacek joined the City of McAllen and served as Assistant City Clerk until her appointment as City Clerk in June, 1990. In McAllen, she also served as Director of Administration overseeing the Media Relations, City’s Cable Network Office as well as the Mail Center and Vital Statistics Divisions.
Ms. Vacek’s vision for the Office of the City Clerk is to empower employees to evolve into a progressive and state-of-the-art Office and Records Center and to provide efficient and exceptional public service.
Accomplishments with the City of San Antonio:
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2004 Implemented the use of GIS technologies to plot over 300 polling sites.
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2004 Implemented an On-Line Application process for Board/Commission applicants.
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2005 Savings of $350,000 was realized by utilizing paper ballots for the run-off election.
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2005 Implemented an On-line Campaign Finance Reporting System for candidates and officeholders. Only city in the State of Texas to achieve electronic reporting that is searchable. Received the City's Five Star Award in 2006 after its success was monitored.
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2005 Budgeted and purchased Roller Storage Shelving for the Municipal Records Facility to bring in city records otherwise stored at public storage facilities.
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2006 Budgeted and purchased Regular Shelving for the Municipal Records Facility to bring in records otherwise stored at public storage facilities.
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2006 Drafted and Implemented an Administrative Directive for all employees regarding Electronic Records Management.
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2006 Received grants from the Alamo Council of Governments in the amount of $48,100 for a new industrial shredder and $32,800 for a new compactor to be used in conjunction with the shredder, at the Municipal Records Facility, to divert approximately 8 tons of material monthly from the landfill to the city's recycling program.
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2006 Completed Recertification through the Texas Municipal Clerks Certification Program at the University of North Texas.
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2007 Envisioned and hired the city's first Archivist for the purpose of archiving historical city documents and finding aids.
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2007 Received a Grant from the National Historical Publications and Records Commission in the amount of $98,000 for the preservation and maintenance of historic records.
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2007 Implemented a Touch Screen Voting System for the Council Chambers.
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2007 Secured the Texas Municipal Clerk's Graduate Institute to be held in San Antonio in 2008.
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2008 Partnered with the City of Dallas to help them implement a web-based online electronic campaign finance report filing system which was developed by the Office of the City Clerk in conjunction with the City's Information Technology Services Department. The system will allow the City of Dallas to join San Antonio as the only two cities in the state to implement an online municipal campaign finance electronic filing system.
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2008 Applied for the continuation of the National Historical Publications and Records Commission Grant to continue the city archival and historical records initiative.
Education: University of North Texas – Texas Municipal Clerks Certification Program, Texas Registered #207. South Texas Community College – Public Service Administration Degree, Phi Theta Kappa Graduate. International Institute of Municipal Clerks – Certified Municipal Clerk. International Institute of Municipal Clerks – Accepted into the Master Municipal Clerk’s Academy.
Professional Memberships: Member, Texas Municipal Clerks Association; Member, International Institute of Municipal Clerks; Membership Committee, President of Alamo Chapter of Texas Municipal Clerks Association; Member, National Parliamentarians Association; Member, Latina Girl Scouts Advisory Council. Member, Hispanic Women's Network of Texas.
Appointed to serve on the Texas State Library Board Advisory Committee. Served as 2005 Honorary Chair of 19th Annual Hispanic Women’s Network of Texas State Conference. Received the 2006 Corporate Award for La Prensa's Annual Salute to Women in Action.
Community Involvement: Rawlinson Middle School Parent/Teacher Association; Oak Hills Church; Girl Scouts Troop #325 Troop Leader.
Personal: Ms. Vacek is married to Ken and they have two children. She is a native of Harlingen.