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Administrative Directives

Following are links to the City of San Antonio’s Administrative Directives. The files are in PDF format. In order to view or print each directive, you will need to download and install Adobe Acrobat Reader.

Updated October 2009

AD #	SUBJECT	EFF DATE	REV DATE
1.1	General Provisions	06-25-80
1.2	Political Activity	01-22-07	09-17-07
1.6	Purchasing	01-04-82	10-23-01
1.8	Vehicle Use	06-05-02
1.10	Standards for Office Space, Furniture and Equipment	03-01-03
1.31	Open Records (Texas Public Information Act)	03-25-85	01-12-07
1.34	Paper, Microfilm, and Electronic Records Management	08-02-06
1.61	Purchasing Protest Procedures	05-12-08
1.73	Scheduling Items For City Council Consideration	10-16-08
1.74	Basic Procedures for Responding to City Council Requests	05-16-83
1.75	Fraud, Waste and Abuse Policy	08-01-06
2.1	Budget Adjustments	01-04-82
2.2	Request for Capital Outlay	01-04-82
2.3	Travel Authorization and Expenses	07-01-03
2.4	Budget Carryovers	01-04-82
2.5	Required Doc in Support of Salaries & Wages Charged to Federal or State Grant Awards	04-24-99
2.51	Urban Development Action Grant	02-01-81
3.1	Expense Allowance	06-25-80
4.0	Accident Prevention / Loss	06-09-80	03-19-82
4.1	Accidents and Injuries (Reporting)	01-21-81
4.2	Workplace Attendance ***	10-01-06
4.2	Workplace Attendance (Spanish Version) ***	10-01-06
4.3	Alcohol and Controlled Substances ***	01-01-95
4.4	Leave Administration ***	06-01-07
4.7	Classification Actions	02-23-82
4.8	City Driver Evaluation	06-09-80	04-01-87
4.9	Class Specifications	06-09-80
4.11	Procedures for Dismissals, Suspensions and Disciplinary Demotion Actions	10-23-80	07-01-85
4.13C	Overtime Compensation under the Fair Labor Standards Act	06-09-80	10-01-08
4.13D	Shift Differential Pay	11-12-83	10-01-08
4.16	Eligibility Lists and Selection Techniques	06-09-80	02-16-81
4.17	Employee Suggestion Program	07-01-87
4.18	Extended Sick Leave Program	01-01-85	04-01-91
4.19	Fire Prevention/Protection Program	03-15-88
4.20	Family and Medical Leave Act of 1993 ***	08-05-93	01-15-09
4.26	Grievance Procedures **	09-21-81
4.28	Higher Classification Pay	11-18-81	03-11-82
4.30	Hazardous Chemical Program	01-04-88	10-01-97
4.31	Temporary Services Program	11-04-81	01-02-90
4.32	interdepartmental Communication	12-01-83
4.33	Job Studies	06-09-80
4.37	Light-Duty Program	06-09-80	03-15-90
4.38	Language Skills Pay	04-01-95
4.39	Longevity and Seniority	06-09-80	06-04-81
4.44	Municipal Civil Service Rule VIII, Section 1(c) (Policy on Nepotism)	03-23-81
4.45	Worksite Access for Non-City Sponsored Business	05-03-04
4.46	Protective Equipment	09-08-80
4.47	Outside Employment ***	06-09-80	06-01-07
4.49	Part-Time Worker	06-24-82
4.50	Pay Plan	06-09-80
4.54	Physical Examinations	02-16-81
4.55	Criminal Background Checks for Employment ***	06-01-07
4.56	Probationary Employees	05-02-83
4.60	Inclement Weather ***	06-01-07
4.61	Proper Driver's License	06-09-80
4.62	Reasonable Accommodations for Disabled Applicants and Employees	10-12-83	09-01-93
4.65	Smoking in the Workplace **	01-01-93	04-01-97
4.67	Equal Employment Opportunity/Anti-Harassment ***	02-01-82	12-07-07
4.67	Equal Employment Opportunity/Anti-Harassment (Spanish Version) ***	02-01-82	12-07-07
4.68	Submitting Paperwork on Employee Actions	09-08-80
4.69	Safety Incentive Awards Program	02-01-82	01-01-84
4.71	Train-the-Trainer Program	10-01-05
4.72	Temporary Appointments	06-09-80
4.75	Timeclocks **	10-01-83	10-01-91
4.77	Tuition Assistance Program Tuition Assistance Program Application *	09-08-80	08-29-94
4.79	Use of Intoxicants ***	12-16-85	02-08-91
4.80	Violence in the Workplace	10-01-06
4.80	Violence in the Workplace - Attachment	10-01-06
4.82	Wage Surveys	06-09-80
4.84	Workers' Compensation	02-04-81	03-15-82
4.85	Volunteer Workers/Unpaid School Interns/Work Experience Program Participants	02-16-81
5.11	Executive Car Allowance	04-28-82	03-25-85
5.12	Automobile Allowances for Privately-Owned Vehicles	04-28-82	07-08-91
6.11	Use of Telephone: Service Changes	01-04-82
6.12	Use of Telephone: Monthly Billing	01-04-82
6.13	City Documents Depository: San Antonio Public Library	11-15-84
6.14	City of San Antonio Communications Policy	11-15-08
	City of San Antonio Communications Manual	11-15-08	09-24-09
6.61	Radio Maintenance	01-04-82
7.1	Automated Information Processing Policies and Procedures	08-01-80	10-11-88
7.2	Microcomputer Policies and Procedures	01-01-90
7.3	Data security Policies and Procedures	10-05-88	01-01-90
7.4	Acceptable Use of Electronic Communication ***		11-30-05
7.5	Acceptable Use of Information Technology ***		12-01-05
7.5A	Establishing IT-Related Directives	12-23-08
7.6	Security and Passwords		11-30-05
7.8A	Information Security Directive Summary	07-06-09
7.8B	Information Security Program	07-06-09
7.8C	Remote Access	07-06-09
7.8D	Account Access Management	07-06-09
7.8E	User Account Management	07-06-09
8.1	Cash Handling **	03-01-07
8.2	Criminal History Background Checks for Cash Handling Positions ***	01-01-05
8.5	Petty Cash **	03-01-07
8.6	Correction Payment (Overpayment/Underpayment) ***	03-01-07
8.9	Financial Management for Capital Projects ***	03-01-08
8.8	Donations/Contributions **	03-01-07
8.10	Financial Management for Grants ***	03-01-08
9.1	Recycling Participation	06-01-09

* This link can only be viewed by City of San Antonio employees on the internal City of San Antonio network.
** Acknowledgement recommended
*** Acknowledgement required