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Administrative Directives

Following are links to the City of San Antonio’s Administrative Directives. The files are in PDF format. In order to view or print each directive, you will need to download and install Adobe Acrobat Reader.

Updated April 2012

AD #	SUBJECT	EFF DATE	REV DATE
1.2	Political Activity	01-22-07	09-17-07
1.6	Purchasing	01-04-82	03-01-10
1.8	Vehicle Use	06-05-02
1.10	Standards for Office Space, Furniture and Equipment	03-01-03
1.31	Open Records (Texas Public Information Act)	03-25-85	01-12-07
1.34	Paper, Microfilm, and Electronic Records Management	08-02-06
1.61	Purchasing Protest Procedures	05-12-08
1.62	Procurement Ethics	11-19-09
1.73	Scheduling Items For City Council Consideration	10-16-08
1.74	Basic Procedures for Responding to City Council Requests	05-16-83
1.75	Fraud, Waste and Abuse Policy	08-01-06
4.0	Accident Prevention / Loss	06-09-80	03-19-82
4.1	Accidents and Injuries (Reporting)	01-21-81
4.2	Workplace Attendance ***	10-01-06
4.2	Workplace Attendance (Spanish Version) ***	10-01-06
4.3	Alcohol and Controlled Substances ***	01-01-95
4.4	Leave Administration ***	06-01-07	05-09-11
4.8	City Driver Evaluation	06-09-80	04-01-87
4.11	Procedures for Dismissals, Suspensions and Disciplinary Demotion Actions	10-23-80	07-01-85
4.13C	Overtime Compensation under the Fair Labor Standards Act	06-09-80	10-01-08
4.13D	Shift Differential Pay	11-12-83	10-01-08
4.15	Workplace Milk Expression for Breastfeeding Employees	05-01-11
4.17	Employee Suggestion Program	07-01-87
4.18	Extended Sick Leave Program	01-01-85	04-01-91
4.19	Fire Prevention/Protection Program	03-15-88
4.20	Family and Medical Leave Act of 1993 ***	08-05-93	03-15-10
4.24	Reporting Arrests, Indictments, and Convictions	03-15-10
4.26	Grievance Procedures **	09-21-81
4.28	Higher Classification Pay	11-18-81	03-11-82
4.30	Hazardous Chemical Program	01-04-88	10-01-97
4.37	Light-Duty Program	06-09-80	03-15-90
4.38	Language Skills Pay	04-01-95
4.44	Municipal Civil Service Rule VIII, Section 1(c) (Policy on Nepotism)	03-23-81
4.45	Worksite Access for Non-City Sponsored Business	05-03-04
4.46	Protective Equipment	09-08-80
4.47	Outside Employment ***	06-09-80	05-10-10
4.55	Criminal Background Checks for Employment ***	06-01-07
4.56	Probationary Employees	05-02-83
4.60	Inclement Weather ***	06-01-07
4.62	Reasonable Accommodations for Disabled Applicants and Employees	10-12-83	09-01-93
4.65	Smoking in the Workplace **	01-01-93	04-01-97
4.67	Equal Employment Opportunity/Anti-Harassment ***	02-01-82	12-07-07
4.67	Equal Employment Opportunity/Anti-Harassment (Spanish Version) ***	02-01-82	12-07-07
4.68	Submitting Paperwork on Employee Actions	09-08-80
4.71	Train-the-Trainer Program	10-01-05
4.75	Timeclocks **	10-01-83	10-01-91
4.77	Tuition Assistance Program Tuition Assistance Program Application *	09-08-80	08-29-94
4.79	Use of Intoxicants ***	12-16-85	02-08-91
4.79A	Post-Accident Alcohol and Drug Testing Post-Accident Alcohol and Drug Test Procedures	04-08-10
4.80	Violence in the Workplace	10-01-06
	Violence in the Workplace - Attachment	10-01-06
4.84	Workers' Compensation	02-04-81	05-09-11
4.85	Volunteer Workers/Unpaid School Interns/Work Experience Program Participants	02-16-81
5.5	Cable Television Connections	07-01-10
5.11	Executive Car Allowance	04-28-82	03-25-85
5.12	Automobile Allowances for Privately-Owned Vehicles	04-28-82	07-08-91
6.11	Use of Telephone: Service Changes	01-04-82
6.12	Use of Telephone: Monthly Billing	01-04-82
6.14	City of San Antonio Communications Policy	11-15-08
	City of San Antonio Communications Manual	11-15-08	04-26-10
6.15	Social Media Policy Social Media Policy Request Form: Submit Online or Print Version	01-19-10
7.1	Automated Information Processing Policies and Procedures	08-01-80	10-11-88
7.2	Microcomputer Policies and Procedures	01-01-90
7.3	Data security Policies and Procedures	10-05-88	01-01-90
7.4	Acceptable Use of Electronic Communication ***		11-30-05
7.5	Acceptable Use of Information Technology ***		12-01-05
7.5A	Establishing IT-Related Directives	12-23-08
7.6	Security and Passwords		11-30-05
7.7.1	SAP Technology Standardization	10-01-09
7.8.1	Information Security Program	05-14-10
7.8C	Remote Access	07-06-09
7.8D	Account Access Management	07-06-09
7.8E	User Account Management	07-06-09
7.8F	Electronic Signatures and Records	03-15-10
8.1	Cash Handling **	03-01-07
8.2	Criminal History Background Checks for Cash Handling Positions ***	01-01-05
8.3	Accounts Payable	01-31-11
8.4	Financial Management of Accounts Receivable	07-01-10
8.5	Petty Cash **	03-01-07
8.6	Correction Payment (Overpayment/Underpayment) ***	03-01-07
8.7	Financial Management of Capital Assets and Tracked Property	01-31-11
8.8	Donations/Contributions **	03-01-07	07-01-10
8.9	Financial Management of Capital Projects ***	03-01-08
8.10	Financial Management for Grants ***	03-01-08	07-01-10
8.11	Financial Management of Surety Documents (bid/proposal guarantees, performance guarantees or payment bonds)	07-01-10
8.12	General Accounting Requirements and Timelines	07-01-10
8.31	Travel	01-31-11
9.1	Recycling Participation	06-01-09
9.2	Environmentally Preferred Purchasing Policy	04-02-10

* This link can only be viewed by City of San Antonio employees on the internal City of San Antonio network.
** Acknowledgement recommended
*** Acknowledgement required