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Administrative Directives

Following are links to the City of San Antonio’s Administrative Directives. The files are in PDF format. In order to view or print each directive, you will need to download and install Adobe Acrobat Reader.

Updated October 2009

AD #

SUBJECT

EFF DATE

REV DATE

1.1 General Provisions 06-25-80  
1.2 Political Activity 01-22-07 09-17-07
1.6 Purchasing 01-04-82 10-23-01
1.8 Vehicle Use 06-05-02  
1.10 Standards for Office Space, Furniture and Equipment 03-01-03  
1.31 Open Records (Texas Public Information Act) 03-25-85 01-12-07
1.34 Paper, Microfilm, and Electronic Records Management   08-02-06  
1.61 Purchasing Protest Procedures   05-12-08  
1.73 Scheduling Items For City Council Consideration 10-16-08  
1.74 Basic Procedures for Responding to City Council Requests 05-16-83  
1.75 Fraud, Waste and Abuse Policy   08-01-06  
2.1 Budget Adjustments 01-04-82  
2.2 Request for Capital Outlay 01-04-82  
2.3 Travel Authorization and Expenses 07-01-03  
2.4 Budget Carryovers 01-04-82  
2.5 Required Doc in Support of Salaries & Wages Charged to Federal or State Grant Awards 04-24-99  
2.51 Urban Development Action Grant 02-01-81  
3.1 Expense Allowance 06-25-80  
4.0 Accident Prevention / Loss 06-09-80 03-19-82
4.1 Accidents and Injuries (Reporting) 01-21-81  
4.2 Workplace Attendance  *** 10-01-06  
4.2 Workplace Attendance (Spanish Version) *** 10-01-06  
4.3 Alcohol and Controlled Substances *** 01-01-95  
4.4 Leave Administration *** 06-01-07  
4.7 Classification Actions 02-23-82  
4.8 City Driver Evaluation 06-09-80 04-01-87
4.9 Class Specifications 06-09-80  
4.11 Procedures for Dismissals, Suspensions and Disciplinary Demotion Actions 10-23-80 07-01-85
4.13C Overtime Compensation under the Fair Labor Standards Act 06-09-80 10-01-08
4.13D Shift Differential Pay 11-12-83 10-01-08
4.16 Eligibility Lists and Selection Techniques 06-09-80 02-16-81
4.17 Employee Suggestion Program 07-01-87  
4.18 Extended Sick Leave Program 01-01-85 04-01-91
4.19 Fire Prevention/Protection Program 03-15-88  
4.20 Family and Medical Leave Act of 1993 *** 08-05-93 01-15-09
4.26 Grievance Procedures **  09-21-81  
4.28 Higher Classification Pay 11-18-81 03-11-82
4.30 Hazardous Chemical Program 01-04-88 10-01-97
4.31 Temporary Services Program 11-04-81 01-02-90
4.32 interdepartmental Communication 12-01-83  
4.33 Job Studies 06-09-80  
4.37 Light-Duty Program 06-09-80 03-15-90
4.38 Language Skills Pay 04-01-95  
4.39 Longevity and Seniority 06-09-80 06-04-81
4.44 Municipal Civil Service Rule VIII, Section 1(c)
(Policy on Nepotism)
03-23-81  
4.45 Worksite Access for Non-City Sponsored Business   05-03-04  
4.46 Protective Equipment 09-08-80  
4.47 Outside Employment *** 06-09-80 06-01-07
4.49 Part-Time Worker 06-24-82  
4.50 Pay Plan 06-09-80  
4.54 Physical Examinations 02-16-81  
4.55 Criminal Background Checks for Employment *** 06-01-07  
4.56 Probationary Employees 05-02-83  
4.60 Inclement Weather *** 06-01-07  
4.61 Proper Driver's License 06-09-80  
4.62 Reasonable Accommodations for Disabled Applicants and Employees 10-12-83 09-01-93
4.65 Smoking in the Workplace ** 01-01-93 04-01-97
4.67 Equal Employment Opportunity/Anti-Harassment *** 02-01-82 12-07-07
4.67 Equal Employment Opportunity/Anti-Harassment (Spanish Version)  *** 02-01-82 12-07-07
4.68 Submitting Paperwork on Employee Actions 09-08-80  
4.69 Safety Incentive Awards Program 02-01-82 01-01-84
4.71 Train-the-Trainer Program   10-01-05  
4.72 Temporary Appointments 06-09-80  
4.75 Timeclocks ** 10-01-83 10-01-91
4.77 Tuition Assistance Program
Tuition Assistance Program Application *
09-08-80 08-29-94
4.79 Use of Intoxicants *** 12-16-85 02-08-91
4.80 Violence in the Workplace 10-01-06  
4.80 Violence in the Workplace - Attachment 10-01-06  
4.82 Wage Surveys 06-09-80  
4.84 Workers' Compensation 02-04-81 03-15-82
4.85 Volunteer Workers/Unpaid School Interns/Work Experience Program Participants 02-16-81  
5.11 Executive Car Allowance 04-28-82 03-25-85
5.12 Automobile Allowances for Privately-Owned Vehicles 04-28-82 07-08-91
6.11 Use of Telephone: Service Changes 01-04-82  
6.12 Use of Telephone: Monthly Billing 01-04-82  
6.13 City Documents Depository: San Antonio Public Library 11-15-84  
6.14 City of San Antonio Communications Policy 11-15-08  
  City of San Antonio Communications Manual 11-15-08 09-24-09
6.61 Radio Maintenance 01-04-82  
7.1 Automated Information Processing Policies and Procedures 08-01-80 10-11-88
7.2 Microcomputer Policies and Procedures 01-01-90  
7.3 Data security Policies and Procedures 10-05-88 01-01-90
7.4 Acceptable Use of Electronic Communication  ***   11-30-05
7.5 Acceptable Use of Information Technology  ***   12-01-05
7.5A Establishing IT-Related Directives 12-23-08  
7.6 Security and Passwords    11-30-05
7.8A Information Security Directive Summary 07-06-09  
7.8B Information Security Program 07-06-09  
7.8C Remote Access 07-06-09  
7.8D Account Access Management 07-06-09  
7.8E User Account Management 07-06-09  
8.1 Cash Handling ** 03-01-07  
8.2 Criminal History Background Checks for Cash Handling Positions ***  01-01-05  
8.5 Petty Cash ** 03-01-07  
8.6 Correction Payment (Overpayment/Underpayment) *** 03-01-07  
8.9 Financial Management for Capital Projects *** 03-01-08  
8.8 Donations/Contributions ** 03-01-07  
8.10 Financial Management for Grants *** 03-01-08  
9.1 Recycling Participation 06-01-09  

* This link can only be viewed by City of San Antonio employees on the internal City of San Antonio network.
** Acknowledgement recommended
*** Acknowledgement required