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San Antonio
Police Department
RECORDS
UNIT |
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The SAPD Administrative and Records Office consists of the
Records Office (which sells Police Reports), the I.D. and Latent Prints Office, the
Alarms Office, and the Police Service Agents Office.
Please click here to learn more about the Records Office, the
Latent Prints Office and
the Alarms Office:
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BACKGROUND
The Records Office is one of four offices
within the Administrative and Records Office of the
Police Department. The
other three offices in this section are the Alarms Investigation
Office (See Alarms Unit & Database) and
the Identification and Latent Prints Unit (See
Automated Fingerprint Identification System-AFIS), and
the Police Service Agents Office.
The Administrative and Records Section is part of the
Support Services
Division of SAPD, headed by Deputy Chief Geraldine Garcia. |
THE RECORDS OFFICE HAS TWO MAIN RESPONSIBILITIES:
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1. Entering Police Reports into a computer.
- 2. Distributing requested reports to police units and the
general public.
ENTERING POLICE REPORTS
The Records Office is the official "recorder"
of all SAPD activities that result in a "police report".
This includes any "offenses" (generally crimes), "incidents"
or "accidents". Police officers are required to complete
report forms for each of these activities. After supervisory
approval, the forms are sent to records clerks, who are at
central SAPD HQ downtown, for entry
into the information system (main computer). Information from
the reports is then available on-line, throughout the Department.
Within the next two years the Department plans to begin
Direct Report Entry (DRE), where officers will enter
information directly into the computer system when they write
a report. This will be done through the Mobile Data Terminals
(MDT) in patrol cars or through laptop or desktop computers.
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OBTAINING POLICE REPORTS
The "Texas Public Information Act"
(Government
Code, Chapter 552) provides for public access to most
government records and for sale of copies
of such records, including Police Reports. The Transportation
Code (550.065) addresses the release of accident
reports and sets fees for copies. The
Texas Administrative Code (1 TAC 111.16 - .70) also addresses
the cost of copies of open records (fees charged to the
public for each copy of a record). In addition, the Code
of Ordinances, City of San Antonio, (Chapter 25, Article I,
Sec. 25-6) sets the SAPD fees for record searches and reports. All fees are set to cover the actual costs of
materials, labor, equipment and overhead in making the
copies of reports available. |
WHERE & WHEN : The Records Office sells copies of
Police Reports to the public at four locations throughout
San Antonio:
| LOCATION | ADDRESS | RECORDS SALE HOURS |
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SAPD Headquarters |
214 W. Nueva |
M-F : 8:00am - 4:00 pm |
Community Link Center:
Las Palmas |
803 Castroville Rd |
M-F : 8am - 6pm
Sat: 10am-6pm |
Community Link Center:
Valley View |
8523 Blanco |
M-F : 8am - 6pm
Sat: 10am-6pm |
Community Link Center:
South Park |
2310 SW Military |
M-Sat : 10am - 6pm |
PLEASE NOTE: Reports
not available on City Holidays.
214 W. Nueva accepts cash or money orders.
Link Centers also accept checks and credit cards. |
COST : The cost for reports is as
follows: (updated 03-30-2007)
ACCIDENT REPORTS: $2.25 (as of 4/2/07)
OFFENSE REPORTS and INCIDENT REPORTS:
10 cents per page for first 50 pages*
(This applies to reports that are located on-site).
$18.00 an hour (pro-rated), plus 10 cents per page for reports over 51 pages.
* PLEASE NOTE: All reports more than 2 years old are stored in the Archives, which
is located in an off-site storage facility. A charge of
$18.00 an hour (pro-rated), plus 10 cents per page applies to all reports that have to be retrieved from the Archives.
CERTIFIED ACCIDENT REPORTS : $2.00 EXTRA (NOT available at
Link Centers)
POLICE SURVEYS: start at $18.00 an hour (pro-rated), plus 10 cents per page (NOT available at Link Centers).
PAYMENT : Payment is by cash or money order at SAPD Records Office
(214 W. Nueva).
The Link Centers also accept Checks and Credit Cards.
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HOW : To obtain a copy of a report,
you may request the report in person, or by mail (see below).
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FOR AN ACCIDENT REPORT : |
Provide exact date, location and name of person involved
in the accident. Copies of Accident Reports cannot be
released without having two of the above three items. A
case number is helpful, but not required. |
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FOR AN OFFENSE OR INCIDENT REPORT : |
Please provide the case number, or the date, location,
and the name of the complainant. |
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FOR POLICE SURVEYS (CRIMES) : |
Surveys are available by specific location, intersection,
or block number. All surveys must be requested at our main
headquarters office at 214 W. Nueva. Surveys must be
prepaid when ordering. |
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To obtain a Police Report Request Form,
please go to Police Headquarters, a Link Center, or
you may download and print out a Form from the internet.
Please click here Police Report Form
to access a form in PDF format. (You will also need to download
Adobe Acrobat - free - to view and print the form).
To order a Police Report by mail, please
submit a self-addressed, stamped envelope, and a money
order payable to the City of San Antonio with your
filled-out Police Report Request Form.
Please mail your request to the San Antonio Police Department
Records Office, P.O. Box 839948, San Antonio, TX 78283.
To contact the Records Office
by phone for additional
information (reports cannot be ordered by phone), please
call (210)207-7598.
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FINGERPRINTS and IDENTIFICATION SERVICES
The San Antonio Police Department Identification Office,
located at 214 W. Nueva (near the SAPD Records Office),
is open to the public from 8:00 am to 4:00 pm, Monday through
Friday. It is closed to the public on all City Holidays. The Identification
Office provides Fingerprinting Services, Background Checks/Criminal
History information (personal, employment, housing),
Clearance Letters, Consulate/Immigration Letters, and Notary services.
Proper Identification is required prior to services being provided: Military
ID, Birth Certificate, Driver's License, State-issued ID, or Alien Registration.
(NOTE: Criminal History checks are done only with the subject's authorization.)
Service Fees:
- Clearance Letters = $10.00 per letter
- Copy of Criminal History = $10.00 per transcript
- Consulate/Immigration Letters = $10.00 per letter
- Fingerprinting Services = $10.00 per fingerprint card
- Notary = $5.00
To contact the Identification Office
by phone for additional
information (reports cannot be ordered by phone), please
call (210)207-7605.
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