Eligibility

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Mailing Address
P.O. Box 839966
San Antonio, TX 78283-3966

Physical Address
Riverview Towers Building
111 Soledad, Suite 100
San Antonio, TX 78205

Phone
210.207.8705

Hours
Monday - Friday
7:45 a.m. - 4:30 p.m.

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All full-time civilian City of San Antonio employees and their eligible dependents have the ability to participate in the Civilian Benefits Program. Part-time and temporary (seasonal) employees who work less than 30 hours per week are not eligible to enroll.

Employees with alternate health care coverage have the option of waiving the City’s health care coverage during Open Enrollment or within 31 days from their date of hire. If this is the case, employees will be asked to provide information about their alternate health care coverage.

Adding a Dependent

The following is a list of information required by the City to add a dependent. Additional information may be requested to complete your enrollment.

Type of Eligible Dependent The City Requires
Spouse
  • Copy of marriage license OR
  • Declaration of Informal Marriage, AND
  • Properly completed enrollment form
Domestic Partner (Same-gender or opposite gender)
Dependent Child Up to age 26 (Biological child, stepchild, adopted child, Domestic Partner child, or foster child)
  • Properly completed enrollment form

In addition, one (1) of the following supporting documents is also required:

  • Copy of birth certificate OR Verification of Birth Facts, OR
  • Copy of adoption agreement, OR
  • Copy of Qualified Medical Child Support Order, OR
  • Copy of court custody or guardianship documents

City-sponsored benefits are available to domestic partners (same and opposite gender) and their dependent children. Domestic partnership is defined as a committed relationship between two (2) adults, which meets all of the following conditions:

  • Partnership is in effect for at least six (6) months;
  • Both partners at least 18 years of age;
  • Both partners are each other’s sole domestic partner and intend to remain so indefinitely;
  • Neither partner is married (legally or by common law) to, or legally separated from anyone else;
  • Partners are not related by blood or marriage to a degree of closeness that would prohibit marriage in the state in which they reside;
  • Both partners agree they are in a committed relationship and consider each other jointly responsible for each other’s common welfare and financial obligations; and
  • Both partners agree that they are not in the relationship solely to obtain benefits coverage.

Domestic Partner Enrollment Packet

The Domestic Partner Enrollment Packet includes an enrollment form, the Affidavit of Domestic Partnership, and information regarding domestic partner tax implications. The completed Domestic Partner Enrollment Packet along with all of the required information must be submitted to your department's Employee Relations Team or to Human Resources Customer Service during open enrollment or within 31 days of establishing a domestic partnership to add to your domestic partner to the City's health plans.

Required Information
  • An Affidavit of Domestic Partnership, AND 
  • Properly completed enrollment form In addition, two (2) of the following supporting documents are also required: 
    • Joint lease or mortgage, OR 
    • Joint bank account, OR 
    • Joint credit card billing statement, OR 
    • Jointly paid household expense (ex: utility bill) with both names, OR 
    • Beneficiary of life insurance or will, OR 
    • Power of attorney

Domestic Partner Tax Implications

When you enroll your domestic partner or your partner’s child in one of the City’s health plans, the IRS considers the City’s contribution toward the additional coverage as income for federal tax purposes. This income is the amount the City contributes towards the cost of additional coverage for your domestic partner and/or your partner’s child. Any increase in your bi-weekly payroll deduction amount to cover your domestic partner and/or your partner’s child is also taxable.

The amount of this income depends upon the plan in which you are enrolled and the level of your coverage. This income increases your taxable gross income for federal income taxes and FICA (Social Security and Medicare). Taxes are withheld from your paycheck and will be reported on your annual W-2 form. More details are available in the Domestic Partner Enrollment Packet.

This monthly income must be added to your gross taxable income per IRS Code. Below is a simplified example of how this income is calculated. The City understands that this is a complex issue. Please consult your personal tax advisor for assistance.

Benefit elections made during Open Enrollment remain in effect for the entire year, January 1 through December 31. The IRS requires that your benefit elections remain in effect the entire calendar year, unless you experience a Qualifying Life Event. 

Qualifying Life Events may include: 

  • Marriage 
  • Establishment of a Certified Domestic Partnership 
  • Divorce, Legal Separation, Annulment, or Dissolution of a Domestic Partnership 
  • Birth or Adoption of an Eligible Child 
  • Change in your or your spouse’s/certified domestic partner's work status (full-time or part-time) that affects benefits eligibility 
  • Change in your child’s eligibility for benefits 
  • Qualified Medical Child Support Order 
  • Death of a dependent 

You must notify the Employee Benefits Office within 31 calendar days of your Qualifying Life Event and provide all required documentation in order for the changes in your coverage to take effect during the calendar year. If you fail to notify the Employee Benefits Office (210.207.0073) within 31 calendar days and do not provide all required documentation, you must wait until the next Open Enrollment period to change your benefit elections.