Municipal Archives & Records



  • Mailing/Physical Address:
  • Office of the City Clerk
    George Whitfield, Jr. Municipal Records Facility
    719 S. Santa Rosa
    San Antonio, TX 78204 (Map)
  • Phone
  • 210.207.4214
  • Fax
  • 210.207.6539



  • Melinda L. UriegasEmail the Assistant City Clerk
    Assistant City Clerk, 210.207.4214

Temporary Closure During Staff Development Meetings

The Office of the City Clerk Municipal Archives, Passport, and Vital Records and will be closed on the following dates from 8:00am to 10:00am for staff development meetings:

  • Tuesday, April 27, 2021
  • Tuesday, May 25, 2021
  • Tuesday, June 22, 2021
  • Tuesday July 20, 2021
  • Tuesday, August 17, 2021
  • Tuesday, September 14, 2021
  • Tuesday, October 12, 2021
  • Tuesday, November 9, 2021
  • Tuesday, December 7, 2021

Municipal Archives, Passport, and Vital Records services will reopen at 10:00am.

Passport Location Information

The Office of the City Clerk Municipal Archives & Records Facility is ADA accessible, provides free parking, and will process photos. As an added benefit, this specific location is conveniently located next to the Vital Records Office should individuals require a certified copy of their long form birth certificate.


Municipal Archives, Passports, and Records Facility 
719 S. Santa Rosa
San Antonio, Texas 78204 (Map)
(210) 207-4214

Monday, Tuesday, Thursday & Friday
8:00 a.m. - 5:00 p.m. 

8:00 a.m. - 5:30 p.m.

We are happy to announce that we will be open to accept passport applications, beginning Thursday, October 1, 2020. 

All visitors are subject to a wellness temperature check upon entering our facility and must wear face masks throughout their visit.

Due to Social Distancing Requirements, we are operating at 25% capacity and must limit the number of customers in the facility to ensure 6 feet of social distancing at all times. We are asking that only those who are applying for their U.S. Passport come in to the facility for the acceptance of their passport applications (families applying together will all be seen at the same time).  

Update for Routine and Expedited Service

On September 28, 2020, The U.S. Department of State issued a press release indicating that you can now apply for routine service and expect to receive your passport in 10 to 12 weeks. You also have the option of paying an additional $60 for expedited service to receive your passport in 4 to 6 weeks.

If you are traveling within 72 hours for a life or death emergency, call 1(877) 487-2778/1-888-874-7793(TTY/TDD) to make an appointment at a U.S. Department of State, Passport Agency or Center.

If you require additional assistance, please call (210) 207-4214.

Passport Application Requirements

The following items are required when you apply for a passport:

  1. All applicants applying for a passport must be present (including minors) and
  2. Completed form DS-11 (Passport Application) in black ink and
  3. Original evidence of U.S Citizenship (see list of valid options below) and
  4. Primary Form of Identification (see list of valid options below) and
  5. Passport Photo and
  6. TWO separate fees are required
  • The first fee payable to the U.S. Department of State (USDOS) MUST be paid by check or money order only. 
  • The second fee payable to the City of San Antonio can be paid by cash, check, credit card, or money order.  Please refer to Fees/Payments tab for more information.   

All original documents provided will be mailed to the U.S. Department of State.  These documents will be returned to you.  

The processing time for the U.S. Department of State to issue you your Passport varies from 10-12 weeks (Regular Service) to 4-6 weeks (Expedited service).  To see exact processing times, please visit the U.S. Department of State web page at  

Evidence of U.S. Citizenship
(One of the following)
Primary Form of Identification
(One of the following)
  • * Previously issued Passport
  • ** Certified Birth Certificate (click here for details on how to apply for a Texas Birth Certificate)
  • Naturalization Certificate
  • Certificate of Citizenship
  • Consular Report of Birth Abroad or Certification of   Birth
  • Valid Driver's License
  • Current Government ID (city, state, or federal)
  • Current Military ID (military and dependents)
  • Previously issued, undamaged U.S. Passport
  • Naturalization Certificate
  • * If you were 16 years or older when your passport was issued, you may provide the expired passport as proof of citizenship. If you were 15 years and younger when your passport was issued, you must provide your Long Form Birth Certificate as proof of citizenship.

    ** Applicants born in California and Texas MUST present a Certified Long Form Birth Certificate (contains detailed information such as hospital name and attendant). Abstract Birth Certificates (does not list hospital name) and Commemorative Hospital Birth Certificates (with baby's feet) cannot be used to apply for a passport at any age.

    Office hours are Monday, Tuesday, Thursday, and Friday from 8:00 a.m. – 5:00 p.m.  The Passport Division closes at 5:30 p.m every WEDNESDAY.   

    Passport Processing Fees

    Acceptable Payment OptionsTWO separate fees are required .  

    1. The first fee payable to the U.S. Department of State (USDOS) MUST be paid by check OR money order
    2. The second fee payable to the City of San Antonio can be paid by check, money order, cash, or credit card (Mastercard, Visa, Discover, or American Express).   

    Payable to:   U.S. Department of State (USDoS) 
    Payable to:
    City of San Antonio (COSA)
                                                Acceptable forms of Payments  
    Check or Money Order 
     Check, Money Order, Cash or  Credit Card (Mastercard, Visa, Discover & American Express) 
    U.S. Passport Book
    Adults - 16 and older : $110 $35
    Minors - 15 and younger : $80 $35
    U.S. Passport Card
    Adults - 16 and older : $30 $35
    Minors - 15 and younger : $15 $35
    Optional Service Fees
    File Search Fee : $150
    Expedite Processing Fee : $60
    1-2 Day Delivery Service Fee :          $17.56
    ** Passport Book Only
    Passport Photo :
    Overnight Delivery to USDoS :

    Notary Fees payable to the City of San Antonio

    Protesting a bill or note for non-acceptance or non-payment, register and seal
    Each notice of protest
    Protesting in all other cases
    Certificate and seal to a protest
    Administering an oath or affirmation with certificate and seal
    All certificates under seal not otherwise provided for
    Copies of all records and papers in the Notary Public's office, for each page
    Taking the depositions of witnesses, for each 100 words
    Swearing a witness to a deposition, certificate, seal, and other business connected with taking the deposition
    All notarial acts not provided for
    Taking the acknowledgment or proof of any deed or other instrument in writing, for registration, including certificate and seal:
    (1) for the first signature
    (2) for each additional signature

    First time traveling overseas, or just preparing for a possible trip? Find out more information from the National Passport Information Center.  Standard service is 10-12 weeks to receive your passport from the U.S. Department of State. You may pay the additional expedited fee and receive the passport within 4-6 weeks.

    US Passports