Municipal Archives & Records
The Office of the City Clerk maintains records of births, deaths, and fetal deaths that occur in the County of Bexar. Birth records are available from 1897, death records from 1873, and fetal death records from 1952.
Texas law mandates that birth and death certificates are confidential records with restricted access.
Texas Public Information Act Section 552.115 (a)(1):
Birth records are restricted until 75 years after the file date.
Texas Public Information Act Section 552.115 (a)(2):
Death records are restricted until 25 years after the file date.
During the restricted access period, birth and death records can only be issued to qualified applicants.
Find out more information on obtaining a certain vital records from Texas.gov.
All person seeking birth certificates to apply for a passport must obtain a long form birth certificate from the Santa Rosa location, or by mail. For information on how to apply for a passport visit our Passport website.
The Office of the City Clerk has access to birth certificate abstracts through the Texas Vital Statistics Remote Access Computer. Access is available at the Office of the City Clerk Vital records located at 719 S. Santa Rosa until 5:00pm, Monday through Friday.
Birth abstracts can be used for most purposes except for genealogy, immigration and passports.
All documents proving qualified applicant must be original documents; copies are not accepted.
Self - Picture ID from list of Primary identification
Each applicant must present a valid primary form of identification along with their application. If the applicant is unable to present a valid primary form of identification, two secondary forms of identification are required - one of which bears the applicant’s signature.
All applicants for certificates must present proof of identity satisfactory to the department. All documents must be verifiable. There are three categories of documents that may be presented to establish proof of identity. A copy will be made of the identification and retained with the certificate order. The acceptability of the identification presented by the customer is at the discretion of the Local Registrar and/or Deputy Registrar. Additional documentation may be requested:
(A) Primary Identification documents do not require supporting instruments, unless otherwise specified.
(B) All acceptable Primary Identification documents must be current and valid.
(C) The applicant's identification must contain the applicant's name and photograph that establishes the applicant's identity.
(D) Acceptable forms of Primary Identification:
(i) Driver's License;
(ii) Federal or State Identification card;
(iii) Federal, State or City law enforcement employment identification card, or employment badge accompanied by employment identification card;
(iv) Offender Identification card issued by the Department of Criminal Justice correctional facility or institution;
(v) Military Identification card;
(vi) Department of Homeland Security, United States Citizenship and Immigration Services (USCIS) issued:
(I) Employment Authorization Document (EAD);
(II) Permanent Resident Card (green card);
(III) Travel Documents:
(-a-) Re-entry Permit;
(-b-) Refugee Travel Permit; or
(-c-) Advance Parole.
(IV) SENTRI Card; or
(V) U.S. Citizen Identification Card.
(vii) United States Department of State issued:
(I) Border Crossing Card (B 1 for business or pleasure or B2 medical purposes); or
(viii) Concealed Handgun License;
(ix) Pilot's license; or
(x) United States Passport.
(A) In the absence of a form of primary identification, applicants are permitted to submit secondary forms of identification to establish proof of their identity.
(B) When submitting secondary forms of identification, applicants are required to produce:
(i) two forms of Acceptable Secondary Identification, of different types; or
(ii) one form of Acceptable Secondary Identification, plus two forms of Acceptable Supporting Identification of different types.
(C) When submitting secondary forms of identification, the documents combined must confirm the identity of the applicant. At least one of the documents must contain the applicant's name, signature, or identifiable photo of the applicant.
(D) Acceptable forms secondary identification:
(i) Current student identification;
(ii) Any Primary Identification that is expired;
(iii) Signed Social Security card, or Numident;
(iv) DD Form 214 Certificate of Release;
(v) Medicaid card;
(vi) Medicare card;
(vii) Veterans Affairs card;
(viii) Medical insurance card;
(ix) Foreign Passport accompanied by a Visa issued by the United States Department of State;
(x) Foreign Passport in accordance with the United States Department of State, Visa Waiver Program;
(xi) Certified birth certificate from the Department of State (FS-240, DS-1350 or FS-545);
(xii) Private Company Employment Identification card;
(xiii) Form I-94 - accompanied by the applicant's Visa or Passport;
(xiv) Mexican voter registration card; or
(xv) Foreign Identification with identifiable photo of applicant.
The Office of the City Clerk Vital Records Division maintains records of births, deaths, and fetal deaths that occur in the County of Bexar. Birth records are available from 1897, death records from 1873, and fetal death records from 1952.
Office of the City Clerk, 719 S. Santa Rosa, San Antonio, TX 78204.
The Office of the City Clerk Vital Records Division expanded the locations available to purchase birth records November 2013, to the following Library locations. The certificates sold at these locations will be limited to births occurring from 2005 to present for individuals born in San Antonio.
Las Palmas Branch Library, 515 Castroville Rd., San Antonio, TX 78237.
Great Northwest Branch Library, 9050 Wellwood St., San Antonio, TX 78250
Mission Branch Library, 3134 Roosevelt Ave., San Antonio, TX 78214
Thousand Oaks Branch Library, 4618 Thousand Oaks Dr., San Antonio, TX 78233
The Office of the City Clerk Vital Records Division will continue to serve the citizens of San Antonio by maintaining records of births, deaths, and fetal deaths that occur in the County of Bexar. Birth records are available from 1897, death records from 1873, and fetal death records from 1952.
Effective October 1, 2015, Ordinance 2015-09-10-0758 adopts the following Shipping & Handling fee for all Birth and Death Records ordered by mail.
Effective September 1, 2015 - Senate Bill 200, Article 5 amended Section 191.0031 of the Texas Health and Safety Code (HSC) to state that the state registrar or a local registrar may not issue a certified copy of a record to a person who has applied for the record by mail unless the person has provided notarized proof of identity. In accordance with HSC §191.0031, City of San Antonio Office of the City Clerk Vital Records Mail-In Request will be amended to require applicants provide a notarized proof of identity. The Application and Notarized Proof of Identification are two separate forms and both must be submitted along with the photo identification. Applications without photo ID and the attached sworn statement will not be processed.
Application to apply for a birth or death record (PDF)
Birth and death certificates can be obtained in person or through the mail (Application to apply for a birth or death record (PDF).
The Office of the City Clerk Vital Records Division is located at 719 S. Santa Rosa Street. Hours of operation are Monday through Friday, 8:00 a.m. through 5:00 p.m. The office is closed on City holidays. Free parking is available in the front and back parking lots of the building.
If you were born in the City of San Antonio or the County of Bexar and you are applying for a passport or applying for immigration services you may obtain the Long Form Birth Record from the Office of the City Clerk Vital Records located at 719 S. Santa Rosa or by mail. If you were born outside the City of San Antonio or outside the County of Bexar you must obtain your Long Form Birth Record from the County you were born. You CAN obtain the Texas Abstract Birth Record at the Santa Rosa location if you were born in Texas. Please note that the Texas Abstract Birth Record CANNOT be used to apply for a passport or apply for immigration services.
By Mail (Application to apply for a birth or death record (PDF)
Effective October 1, 2015 – Ordinance 2015-09-10-0758; a fee has been established for all Birth and/or Death Records requested by mail.
Office of the City Clerk Vital Records
719 S. Santa Rosa
San Antonio, Texas 78204
Your request is processed within three days after it is received. You may request the certificate by completing and mailing in the application or by writing a simple letter. In your letter provide:
1) the person's name on the certificate
2) the date of the event (date of birth if requesting a birth certificate or date of death if requesting a death certificate)
3) the parents' names if requesting a birth certificate
4) your relationship to the person named in the certificate
5) the purpose for which you are requesting a copy
6) a return address and a phone number
In your envelope, you also must include a photocopy of your photo ID, proof of relationship, and a check or money order in the appropriate amount payable to the City of San Antonio.
The Office of the City Clerk Vital Records Division does not accept credit cards for online orders. However, for your convenience, you can process online requests through an independent company that we have partnered with to provide you this service; VitalChek Network, Inc.
VitalChek can be reached either through it's website or by phone at 1-800-255-2414. An additional fee of $9.00 is charged by VitalChek for using this service, and all major credit cards are accepted, including American Express®, Discover®, MasterCard® or Visa®.
After you have submitted your online request, VitalChek will send you an order confirmation at your email address. In that email there is a section titled "What Next?" This section states "San Antonio Bureau of Vital Statistics requires that you provide documentation to verify your identity. If you have not done so already, please use the link below to provide us with the required documents. Once your documents have been submitted, it will take 24-48 hours for approval. You will be contacted by email once your documents have been received.
Click here to Login and Scan/Upload or Fax your documentation
This is a very important step in the online ordering process. If this step is not accomplished within seven days after receiving your VitalChek confirmation email your order request is automatically canceled. The additional fee of $9.00 charged by VitalChek to access their online ordering system is added to your credit card.
On October 21, 2013, the Department of State Health Services (DSHS) adopted a rule amendment that waives the fees charged for a certified copy of a birth record for an individual who requires a certified copy in order to obtain an Election Identification Certificate (EIC) issued by the Department of Public Safety (DPS). This does not change the requirements that apply to obtaining a certified birth record; it only waives the fee previously charged for such records. Any fees for birth records that are required by statute still apply.